Napa - Vallejo Waste Management Authority 12/3/2009 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

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Approval of the Board Minutes for the October 1, 2009 Regular Meeting and the November 5, 2009 Special Meeting.

Supporting Documents
A	November Board Minutes ( Microsoft Word Document - 104 kb )
B	October Board Minutes ( Microsoft Word Document - 99 kb )

FUNDING AGREEMENT
REQUESTED ACTION: Approval of and authorization for the Chair to sign Funding Agreement No. 10-09 with P3 Renewable Energy LLC (P3) in an amount not to exceed $42,987 for the term December 3, 2009 through June 30, 2010 to pay for the feasbility assessment by HDR Inc.

HDR AGREEMENT
REQUESTED ACTION: Approval and authorization for the Chair to sign Agreement No. 10-08 with HDR, Inc., in an amount not to exceed $42,987 for the term December 3, 2009 through June 30, 2010, to conduct a feasbility assessment of the P3 Renewable Energy LLC's (P3) proposal to develop a catalytic depolymerization (KDV) facility at the Devlin Road Transfer Station.

Supporting Documents
A	HDR Proposal ( Microsoft Word Document - 735 kb )

AGREEMENT AMENDMENT
REQUESTED ACTION: Approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 08-05 with Golder Associates, Inc., to expand the non-routine tasks related to gas collection and control, to extend the term for an additional two years through June 30, 2012, and to increase the total amount by $25,000 for a new maximum of $50,000 per fiscal year; all other provisions remain the same.

CPS AGREEMENT
REQUESTED ACTION: Approval of and authorization for the Chair to sign Agreement No. 10-06 with CPS Human Resource Services in the amount of $22,000 for the term December 3, 2009 to June 30, 2010, for the recruitment of an Executive Director for the Authority.

ANNUAL FINANCIAL AUDIT
REQUESTED ACTION: Acceptance of the Authority's Annual Audit for Fiscal Year ending June 30, 2009 as prepared by Gallina LLP.

DRTS QUARTERLY FINANCIAL AUDIT
REQUESTED ACTION: Approval and acceptance of the Summary Accountants' Report on Applying Agreed-Upon Procedures for the quarters ended March 31 and June 30, 2009.

Supporting Documents
A	Summary Report - Agreed Upon Procedures for QE 3/31/09 and 6/30/09 ( Adobe PDF Document - 637 kb )

MONTHLY FINANCIAL REPORTS
DISCUSSION ITEM: Staff to present the October financial statements for the Authority.

Supporting Documents
A	October Financial Statement ( Microsoft Excel Spreadsheet - 91 kb )
B	Treasurer October Summary ( Adobe PDF Document - 551 kb )

AD HOC COMMITTEE REPORT
DISCUSSION AND POSSIBLE ACTION: Staff to present report and recommendations on the current Ad Hoc Committee assignments.

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports of current information relevant to the Authority by the member jurisdictions:

Vallejo: Tom Bartee
Napa City: Peter Mott
Napa County: Mark Luce
American Canyon: Leon Garcia

MANAGER'S REPORT
DISCUSSION ITEM: Manager to report on Authority related activities.

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.

CLOSED SESSION:
Potential of litigation pursuant to subdivision (c) of Government Code Section 54956.9: (2 cases)