Upper Valley Waste Management Agency 5/20/2019 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

View the Agenda

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the March 18, 2019 regular meeting minutes and the April 5, 2019 special meeting minutes.

Supporting Documents
A	Minutes (Mar 18, 2019) ( Adobe PDF - 43 kb )
B	Minutes (Apr 5, 2019) ( Adobe PDF - 60 kb )

AGREEMENT FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION
DISCUSSION AND REQUESTED ACTION: Upper Valley Waste Management Agency Manager requests approval of and authorization for the Board Chair sign a three-year agreement with Stericycle Environmental Solutions, Inc. for the collection of household hazardous waste at temporary events and locations requested by the Agency. The compensation to the contractor shall not exceed $57,000 per fiscal year.

CALIFORNIA INTEGRATED WASTE MANAGEMENT ACT
DISCUSSION AND POSSIBLE ACTION: Staff to provide an update on the status of activities relevant to the Act.

Supporting Documents
A	Attachment A – 2019 St Helena HW Event ( Adobe PDF - 75 kb )

DECOMMISSIONING OF YOUNTVILLE AND ST. HELENA USED OIL AND HHW COLLECTION SITES
DISCUSSION AND REQUESTED ACTION: Upper Valley Waste Management Agency Manager requests approval of and authorization to sign an agreement with Clean Harbors for a maximum of $25,000 for the term of May 20, 2019 to June 30, 2019 to assist Yountville and St. Helena with decommissioning of their used oil and household hazardous waste (HHW) collection sites.

UPDATE FROM AD HOC COMMITTEE/SELECTION OF OUTSIDE COUNSEL TO ASSIST
DISCUSSION AND POSSIBLE ACTION: Ad Hoc Committee requests the Board provide direction to staff to negotiate a contract with an attorney to assist in reviewing the UVDS and CFL contracts.

Supporting Documents
A	Colantuono CVs ( Adobe PDF - 978 kb )
B	Hanson Bridgett CVs ( Adobe PDF - 1789 kb )
C	Hanson Bridgett firm (Molinelli and Schutte) 4-30-19 (Added after meeting) ( Adobe PDF - 423 kb )

REVISIONS TO 2018/2019 FISCAL YEAR BUDGET AND PRELIMINARY REVIEW OF THE 2019/2020 FISCAL YEAR BUDGET
REQUESTED ACTION: Staff requests approval of revisions to the FY 2018/2019, increasing appropriations by $88,430 to cover expenses previously authorized by the Board, and conduct a preliminary review of the FY 2019/2020, which will return to the Board for final approval in June.

(4/5 majority required)

Supporting Documents
A	Budget Spreadsheet ( Adobe PDF - 24 kb )

DISCUSSION ON NOTICES OF VIOLATION AT THE CLOVER FLAT LANDFILL AND RESULTANT DETERMINATION OF BREACH OF CONTRACT
DISCUSSION AND POSSIBLE ACTION: Board to receive an update regarding violations and operational problems at the Clover Flat Landfill, including an update on the status of corrective actions from the LEA and other regulatory entities and the Company.

Supporting Documents
A	May 7 LEA & May 9 Grading issues ( Microsoft Word Document - 16 kb )
B	Landfill Manager resume ( Microsoft Word Document - 58 kb )
C	LEA Order reopening to the Public ( Adobe PDF - 187 kb )

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

Supporting Documents
A	Simplified Waste Tonnage Report-April 2019 ( Adobe PDF - 81 kb )
B	Note_Summary of Today_05.15.19 ( Adobe PDF - 134 kb )
C	Message_5-14-19 Clover Flat Inspection Summary 10am-2pm ( Adobe PDF - 54 kb )
D	Message_5-7-19 LEA inspection summary ( Adobe PDF - 53 kb )
E	Message_Public Access Issues Observed 4-30-19 ( Adobe PDF - 73 kb )
F	Message_4-23-19 Inspection Summary ( Adobe PDF - 54 kb )
G	Message_CFL Inspection Summary 4-16-19 ( Adobe PDF - 58 kb )
H	Message_CFL Update (4-8-19) Inspection ( Adobe PDF - 5202 kb )
I	Copy of 2019 CFL Month Totals (Added after initial agenda posting) ( Adobe PDF - 9 kb )

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction where applicable on the items within.

Supporting Documents
A	Financials ( Adobe PDF - 101 kb )

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

Napa County
Calistoga
St. Helena
Yountville

BOARD OF DIRECTORS’ COMMENTS
DISCUSSION ITEM: Board of Directors to discuss and/or raise any issues or concerns they may wish to address at a future Board meeting.

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.