Agendas & Minutes

Upper Valley Waste Management Agency 6/22/2015 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

View the Agenda

5A

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the May 18, 2015 regular meeting minutes.

Supporting Documents
A Minutes ( Adobe PDF - 197 kb )
B Minutes as Adopted (Added after meeting) ( Adobe PDF - 197 kb )

5B

INSURANCE
REQUESTED ACTION: Approval and acceptance of the Agency's proposed insurance coverage.

Supporting Documents
A Insurance Summary ( Adobe PDF - 44 kb )
B Telecommunications Exclsusion ( Adobe PDF - 7 kb )
C Sexual Abuse Exclusion ( Adobe PDF - 6 kb )

5C

Staff recommends Manager sign three-year agreement with Clean Harbors Environmental Services Inc. for the collection of household hazardous waste at temporary events and locations requested by the Agency. The compensation to the contractor shall not exceed $55,000 per calendar year.


6A

CALIFORNIA INTEGRATED WASTE MANAGEMENT ACT
DISCUSSION AND POSSIBLE ACTION: Staff to provide an update on the status of activities relevant to the Act.


6B

PUBLIC HEARING:  SEVENTH AMENDMENT TO UVDS FRANCHISE AGREEMENT

            1.      Staff recommends Board grant approval and authorization for the Chair to sign the Seventh Amendment to Agency Agreement #95-09 (Upper Valley Disposal Service) to allow for a 6 month delay in rate setting for UVDS, in order to allow time to evaluate a          potential Franchise Agreement extension; and
            2.      Grant approval for the Agency Manager to negotiate and sign a contract with a consultant to assist in review of the proposal.

Supporting Documents
A UVDS Seventh Amendment ( Microsoft Word Document - 48 kb )

6C

PUBLIC HEARING: UPPER VALLEY DISPOSAL SERVICE AND CLOVER FLAT LANDFILL RATES 

REQUESTED ACTION: Approval and authorization for the Chair to sign: 

  • Agency Resolution #15-03 setting rates for solid waste handling and disposal services at the Clover Flat Landfill; and
  • Agency Resolution #15-02 setting rates for solid waste hauling services by Upper Valley Disposal Service.(unless the Board chooses to enact Amendment 7 to the Franchise Agreement)
Supporting Documents
A Attachment A - Clover Flat Landfill Rates ( Adobe PDF - 22 kb )
B Attachment B - Summary of Adjustments for UVDS Rate Package ( Adobe PDF - 272 kb )
C Attachment C - Calistoga Rates ( Adobe PDF - 44 kb )
D Attachment D - County Unincorporated Area Rates ( Adobe PDF - 76 kb )
E Attachment E - Pope Valley Rates ( Adobe PDF - 17 kb )
F Attachment F - St. Helena Rates ( Adobe PDF - 31 kb )
G Attachment G - Yountville Rates ( Adobe PDF - 31 kb )
H UVDS Reso 15-03 ( Microsoft Word Document - 36 kb )
I CFL Reso 15-02 ( Microsoft Word Document - 35 kb )

6D

PUBLIC HEARING: APPROVAL OF THE 2015/2016 FISCAL YEAR BUDGET
REQUESTED ACTION: Staff requests approval and adoption of Agency Resolution No. 15-01 adopting the proposed final budget for fiscal year 2015/2016.

Supporting Documents
A Proposed 2015-2016 Budget ( Adobe PDF - 22 kb )
B Budget Reso 15-01 ( Microsoft Word Document - 47 kb )

7A

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

Supporting Documents
A CFL Report ( Adobe PDF - 103 kb )
B Handout-Zero Waste Input Sheet-Two samples attached5-22-15 (Added after meeting) ( Adobe PDF - 2695 kb )
7B

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.


8A

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction where applicable on the items within.

Supporting Documents
A Financials ( Adobe PDF - 58 kb )
8B

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

    1. Napa County
    2. Calistoga
    3. St. Helena
    4. Yountville

8C

BOARD OF DIRECTORS’ COMMENTS
DISCUSSION ITEM: Board of Directors to discuss and/or raise any issues or concerns they may wish to address at a future Board meeting.

8D

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.