Meeting Supporting Documents

Board of Supervisors 11/13/2018 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue then a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).


View the Agenda

3A

Clerk of the Board requests approval of minutes from the following meetings:

  1. Regular Meeting of September 25, 2018 (All Supervisors were present);
  2. Special Meeting of October 9, 2018 (All Supervisors were present); 
  3. Regular Meeting of October 9, 2018 (Supervisor Belia Ramos arrived during Item 15A and Supervisor Diane Dillon was excused*);
  4. Special Meeting of October 16, 2018 (All Supervisors were present);
  5. Regular Meeting of October 16, 2018 (All Supervisors were present).
  6. Regular Meeting of October 23, 2018 (Supervisor Belia Ramos was excused*); and
  7. Regular Meeting of October 30, 2018 (All Supervisors were present).

*Excused Supervisors will be recorded as abstained unless Supervisor indicates otherwise.

Supporting Documents
A 09252018 BOS Draft Minutes ( Adobe PDF - 5699 kb )
B 10092018 SPC MTG Draft Minutes ( Adobe PDF - 1163 kb )
C 10092018 BOS Draft Minutes ( Adobe PDF - 6790 kb )
D 10162018 SPC MTG Draft Minutes ( Adobe PDF - 1125 kb )
E 10162018 BOS Draft Minutes ( Adobe PDF - 7689 kb )
F 10232018 BOS Draft Minutes ( Adobe PDF - 5759 kb )
G 10302018 BOS Draft Minutes ( Adobe PDF - 8979 kb )

4A

Director of Human Resources to introduce new County employees.


6A

Director of Child Support Services requests authorization to sign the revised Plan of Cooperation with the California Department of Child Support Services (DCSS), at no cost, extending the term from October 1, 2018 through September 30, 2019.


6B

District Attorney requests approval of and authorization for the Chair to sign a Certification of Assurance of Compliance document that authorizes the District Attorney to apply for and sign grant subawards with the California Office of Emergency Services for a maximum of $400,000 for the two (2) year term of January 1, 2019 through December 31, 2020 for the Family Justice Center Program.


6C

County Fire Chief requests approval of and authorization for the Chair to sign the renewal of Agreement No. 160183B with Mallory Safety & Supply LLC for a maximum of $30,000 for the term July 1, 2018 through June 30, 2019, with an automatic two year renewal provision to provide self contained breathing apparatus (SCBA) flow testing to County owned equipment. 


6D

Interim Director of Health and Human Services requests approval of and authorization for the Chair to sign Amendment No. 1 to each of the following agreements with Abode Services, Inc. to remove Exhibit D (HIPAA Business Associate Agreement):

  1. Agreement No. 190020B to provide Rapid Re-Housing services under the CalWORKs Housing Support Program for the term July 10, 2018 through June 30, 2022; and
  2. Agreement No. 190021B to provide Housing and Disability Advocacy services under the Housing and Disability Income Advocacy Program for the term July 10, 2018 through June 30, 2020.

6E

Interim Director of Health and Human Services requests approval of and authorization for the Chair to sign an agreement with Ever Well Health Systems, LLC for an annual maximum of $200,000 for the term August 15, 2018 through June 30, 2019 and each automatic renewal thereof with the final renewal period concluding June 30, 2023 to provide adult residential care facilities for Health and Human Services Agency clients who are unable to stay in traditional board and care community placements.


6F

Director of Library Services and Community Outreach requests waiver of outstanding balances on library collection accounts established prior to 2014.


6G

Director of Planning, Building and Environmental Services requests adoption of a resolution providing direction to County staff regarding the County code compliance program; annual winery production and grape source reports; and regulation and permitting of temporary events.

Supporting Documents
A Attachment A - Draft Code Compliance Resolution (red-line) ( Microsoft Word Document - 76 kb )
B Attachment B - Draft Code Compliance Resolution (clean version) ( Microsoft Word Document - 74 kb )

6H

Director of Public Works requests the following:

  1. Approval of and authorization for the Chair to sign Amendment No. 2 to Purchase And Sales Agreement No. 160123B and other documents with Michael Hegarty required for the extension of the temporary construction easement located on APN: 057-110-023 for the construction of Devlin Road Segment E, RDS 11-06 in Napa County; and
  2. Approval of Budget Transfer No. DPW013 for the following (4/5 vote required):
    1. Increasing appropriation by $210,000 in the Traffic Mitigation-Airport Industrial Area Non-Operating Special Revenue Fund Budget (Fund 2440, Sub-Division 1220050) offset by the use of its available fund balance; and 
    2. Increase appropriation by $210,000 in the Program 10002, Devlin Road Segment E project budget within the Road Capital Improvement Project budget (Fund 2040, Sub-Division 2040500) with offsetting revenues from the Traffic Mitigation-Airport Industrial Area Non-Operating Special Revenue Fund Budget.

Supporting Documents
A Board appropriation request spreadsheet ( Microsoft Excel Spreadsheet - 14 kb )

6I

Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 3 to Lease Agreement No. 170064B (formerly Lease Agreement No. 7714) with James B. Duncan and Nancy A. Duncan for space located at 1834 Soscol Avenue, within the City of Napa, increasing the annual rent from $28,092 to $33,660 starting February 1, 2019 with annual increases each February 1st thereafter of nine (9) percent the second year and eight (8) percent the third year to better align with current market rents for the term beginning February 1, 2019 through January 31, 2022, to continue to house an Evening Reporting Center for youth.


6J

Director of Public Works requests approval of and authorization for the Chair to sign the following with Vanir Construction Management Inc. regarding the Napa County Re-entry Facility and the Napa County Replacement Jail projects:

  1. Amendment No. 2 to Agreement No. 170850B increasing the amount by $35,141 for a new maximum of $254,864 for construction management, inspection and associated services for off-site utilities construction; and
  2. Amendment No. 2 to Agreement No. 170851B increasing the amount by $71,345 for a new maximum of $777,445 for construction management, inspection and associated services for the Napa County Re-entry Facility. 
Supporting Documents
A Budget Update ( Microsoft Excel Spreadsheet - 14 kb )

6K

Director of Public Works requests approval of and authorization for the Chair to sign a reciprocal agreement with the County of Solano from the date of signature through June 30, 2021, or until terminated by either jurisdiction, for the Counties to provide County Surveyor services for each other pursuant to the Government Code pertaining to certification of Recorded Maps and documents.


6L

Auditor-Controller requests the Board accept and instruct the Clerk of the Board to file a report on Community Facilities Districts 2012-1 (MST) and 2013-1 (Devlin Road) in compliance with Section 50075.1 of the California Government Code.


6M

Auditor-Controller requests the Board accept and instruct the Clerk of the Board to file the quarterly report of donations received for the quarter ended September 30, 2018 including acceptance of donations totaling $2,158.50 received by the Auditor-Controller on behalf of the Animal Shelter.

Supporting Documents
A Donations - September 30, 2018 ( Adobe PDF - 522 kb )

6N

Director of Human Resources and Interim Director of Health and Human Services request adoption of a resolution amending the Departmental Allocation Lists for multiple divisions within the Health and Human Services Agency, as outlined in "Exhibit A," with no net increase in full-time equivalents, and no increase to the County General Fund.

Supporting Documents
A Resolution ( Microsoft Word Document - 22 kb )

6O

County Executive Office and Risk/Emergency Services Manager request approval of and authorization for the Chair to sign the following Memoranda of Understanding to provide services during emergencies:

  1. Crosswalk Community Church for assistance with Shelter Operations;
  2. Lake Berryessa Senior Center for assistance with Shelter Operations; and
  3. Napa Community Animal Response Team for assistance with large animal rescue.
Supporting Documents
A Crosswalk Community Church MOU ( Adobe PDF - 816 kb )
B Berryessa Senior Center ( Microsoft Word Document - 48 kb )
C Napa Community Animal Response Team MOU ( Adobe PDF - 920 kb )

6P

County Executive Officer/Director of Emergency Services requests approval of and authorization for the Chair to sign an agreement with Dynamic Planning & Science, for a maximum amount of $74,585 for the term of October 1, 2018 through September 1, 2019 to update the Napa Operational Area Hazard Mitigation Plan as required by the Disaster Mitigation Act of 2000.


6Q

County Executive Officer requests approval of Budget Transfer No. CEO004 in the Affordable Housing Fund  as follows (4/5 vote required):

  1. Increasing appropriations in the Worker Proximity subdivision by $106,500 to issue new down payment assistance loans using funds paid back and equity earned through the program;
  2. Increasing appropriations in the Affordable Housing Projects subdivision by $650,000 for the Redwood Grove project using $352,000 in available fund balance from a project loan repaid from The Reserve at the end of Fiscal Year 2017-2018 and $298,000 from the Affordable Housing Fund General Fund Balance; and
  3. Adoption of a resolution reserving an additional $650,000 in Affordable Housing Funds for the Redwood Grove project in Napa and authorizing the Chair to sign all related loan documents with Burbank Housing.
Supporting Documents
A Resolution ( Microsoft Word Document - 43 kb )

6R

County Executive Officer requests appointment of the following applicant to the First 5 Napa County Children and Families Commission with the term of office to commence immediately and expire January 1, 2019:

Name Representing
Kecia Lind Category C - Member

Supporting Documents
A Kecia Lind Application ( Adobe PDF - 7309 kb )
B First Five Checklist ( Adobe PDF - 67 kb )
9A

Recess to the Lake Berryessa Resort Improvement District (LBRID) meeting (see LBRID Agenda).

9B

Recess to the Napa Berryessa Resort Improvement District (NBRID) meeting (see NBRID Agenda).


9C

Director of Planning, Building, and Environmental Services requests the adoption of a resolution increasing rates by 10% effective January 1, 2019 for solid waste collection and disposal services in Garbage Zone Two, located generally in the unincorporated area of Lake Berryessa, in conformance with Agreement No. 7996 between the County of Napa and Berryessa Garbage Services, Inc.

Supporting Documents
A Garbage Zone Two Rate Resolution ( Microsoft Word Document - 51 kb )
B Napa County Garbage Zone 2 Map ( Adobe PDF - 7014 kb )

9D

Interim Director of Health and Human Services requests adoption of a resolution establishing a revised Mental Health Services fee schedule and amend Section III, Part 120.200 of the Napa County Policy Manual, "Fees for Services Provided by County Departments and Agencies."

Supporting Documents
A Resolution ( Microsoft Word Document - 24 kb )
B Exhibit A - Tracked Changes ( Microsoft Word Document - 18 kb )

9E

Director of Planning, Building, and Environmental Services recommends adoption of an interim ordinance extending a temporary moratorium on commercial cannabis activities within the unincorporated area of Napa County and declaring the urgency thereof.

Supporting Documents
A Commercial Cannabis Moratorium Extension ( Microsoft Word Document - 75 kb )
9F

Recess to the Napa County Flood Control and Water Conservation District (NCFCWCD) meeting (see NCFCWCD Agenda).


10A

Director of Public Works requests discussion and possible approval and authorization for the Chair to sign a Memorandum of Understanding to become members in the North Bay Watershed Association.

Supporting Documents
A 2010 WICC Recommendation on NBWA Membership ( Adobe PDF - 767 kb )

10B

Director of Human Resources requests adoption of a resolution creating a policy in Napa County Policy Manual, Part I: Section 37CC, Veterans Preference Policy, effective November 13, 2018, with no increase to full-time equivalents, and no impact on the County General Fund.

Supporting Documents
A Resolution ( Microsoft Word Document - 22 kb )
B Exhibit A - County Policy Manual Part I: Section 37CC (Final Version) ( Microsoft Word Document - 58 kb )

10C

County Executive Officer and Chief Information Officer request the following actions regarding fiber infrastructure:

  1. Receive an update of North Bay/North Coast Broadband Consortium work for the 2017/2018 work-years; and
  2. A waiver of competitive bidding requirements and sole source award of a contract to Magellan Advisors for engineering assessment services, pursuant to Napa County Code Section 2.36.090;
  3. Approval of and authorization for the Chair to sign a Professional Services Agreement with Magellan Advisors for a maximum of $100,250 for the term October 30, 2018 through June 30, 2020 for engineering assessment.
Supporting Documents
A 2017 Firestorms Telecommunications Outage Survey Report ( Adobe PDF - 4618 kb )
B 2018 Work Plan and Budget ( Adobe PDF - 486 kb )
C 2017 Ground Truth Survey Report ( Adobe PDF - 394 kb )

10D

County Executive Officer recommends the appointment of a Representative and an Alternate to the Oversight Board of the Area Agency on Aging Serving Napa and Solano (AAA) with the term of office to commence immediately for a four year term with an expiration date of December 31, 2022.

15A

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9: (One case)

15B

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9)

Name of case: Napa County v. PG&E Corporation et al., Napa County Superior Court Case No. 18CV00238; San Francisco County Superior Court, Judicial Council Coordination Proceeding No. 4955 (California North Bay Fire Cases)

15C

CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)  

Property: Napa County Fairgrounds, Calistoga, California (APNs 011-140-006, 011-140-007, 011-140-056, 011-140-009, and 011-140-055)
Agency Negotiator: Minh C. Tran, County Executive Officer
Negotiating Parties: Napa County and City of Calistoga
Under Negotiation: [X] Price [X] Terms of Payment

15D

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9)

Name of case: Napa County v. John Alex Bremer and Laura Joyce Bremer, Trustees of the Bremer Family 1995 Living Trust, Bremer Group, LLC, Napa County Superior Court #17CV000884.