Napa - Vallejo Waste Management Authority 4/4/2013 Regular Meeting

Approval of the Board Minutes for the February 7, 2013 Meeting.

BYLAWS REVISION.
REQUESTED ACTION:  Adoption of Resolution 2013-02 amending and re-adopting the Authority By Laws, effective April 4, 2013, updating the terminology to more accurately reflect current practice since last adopted in 2009.

AMENDMENT TO AGREEMENT 2011-13
REQUESTED ACTION: Approval and authorization for the Chair to sign Amendment No. 1 to Agreement No. 2011-13 with Tom Vence dba Vence Consulting, increasing the amount by $5,000 for a new maximum of $37,000 with all other terms and conditions of the original Agreement to remain the same.

AMENDMENT TO AGREEMENT 2011-04
REQUESTED ACTION:  Approval of and authorization for the Chair to sign Amendment No. 1 to Agreement 2011-04 with 21st Century Environmental Management of California LP to remove the disposal of latex and oil-based paint from the Agreement, and allow 21st Century Environmental Management to contract with PaintCare, Inc. for disposal of the waste paint.

NAPA STATE HOSPITAL AGREEMENT
REQUESTED ACTION: Approval and authorization for the Chair to sign Authority Agreement No.2013-05 with Napa State Hospital (State Agreement No.13-41002) for the term July 1, 2013 through June 20, 2016 for revenues to the Authority derived from the offloading of municipal waste at the Devlin Road Transfer Station, .

GRANT APPLICATIONS
REQUESTED ACTION:  Approval of the following related to grant applications:

1. Authorization for the Executive Director to apply for state, federal or local grants on behalf of the Authority.
2. Authorization for the Executive Director to execute documents necessary and proper to effect said grant applications.

DETERMINATION OF MEMBERS' CALENDAR YEAR'S WASTE QUANTITIES
REQUESTED ACTION: Approval of the Determination of the Members' Calendar Year Waste Quantities used to set the next Fiscal Year's weighted voting, as set forth in Section 8.3(c) of the Authority's Joint Powers Formation Agreement (No. 3352). The member jurisdiction's percentage of input to the Devlin Road Transfer Station (DRTS) for Calendar Year 2012 were as follows: City of Vallejo 48%, City of Napa 32%, City of American Canyon 8%, and County of Napa 12%.

9:00 A.M. PUBLIC HEARING:
UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT IMPLEMENTATION
REQUESTED ACTION:  First reading and intention to adopt Ordinance 2013-04 to Provide Informal Bidding Procedures Under the Uniform Public Construction Cost Accounting Act (Section 22000, et seq. of the Public Contract Code).
 ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.

PROPOSED FISCAL YEAR 2013/2014 BUDGET STUDY SESSION
DISCUSSION AND POSSIBLE ACTION ON THE FOLLOWING:

1. Revenue projections and debt service and operations budget; and 
2. Debt, operating and capital reserves; and  
3. Capital Improvement Budget

EXECUTIVE DIRECTOR'S REPORT
DISCUSSION ITEM: Executive Director to report on Authority related activities.

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports of current information relevant to the Authority by the member jurisdictions:

1. Vallejo: Hermie Sunga 
2. Napa City:  Alfredo Pedroza 
3. Napa County:  Mark Luce
4. American Canyon:  Leon Garcia

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members may wish to have addressed at a future meeting date.