Napa - Vallejo Waste Management Authority 6/2/2011 Regular Meeting

Approval of the Board Minutes for the May 5, 2011 Regular Meeting.

HAZARDOUS WASTE FACILITY AGREEMENT
REQUESTED ACTION: Approval and authorization for the Chair to sign Authority Agreement No. 2011-04 with 21st Century Environmental Management of CA, LP, a subsidiary of PSC Environmental  Services, for operation of the Permanent Household Hazardous Waste Collection Facility.

NAPA STATE HOSPITAL AGREEMENT
REQUESTED ACTION: Approval and authorization for the Chair to sign Authority Agreement No.2011-09 with Napa State Hospital (State Agreement No.11-41001) for the term July 1, 2011 through June 20, 2013 for revenues to the Authority derived from the offloading of municipal waste at the Devlin Road Transfer Station, .

OUTSIDE AUDIT AGREEMENT
REQUESTED ACTION: Approval of Agreement No. 2011-10 with Gallina LLP,  to complete the Authority’s annual audit for a maximum of $29,925 for the three year term June 2, 2011 through June 30, 2014, for signature by the Executive Director.

ENVIRONMENTAL MONITORING AMENDMENT
REQUESTED ACTION: Approval and authorization for the Chair to sign Amendment No. 2 to Agreement No.10-01 with Shaw Environmental, Inc. increasing the annual maximum from $165,799 to $172,420, a difference of $6,221, for groundwater monitoring services at the American Canyon Sanitary Landfill, effective July 1, 2011, with no other changes to the terms and conditions of the Agreement.

ELECTRIFICATION PROJECT AMENDMENT
REQUESTED ACTION: Approval and authorization for the Chair to sign Amendment No. 2 to Agreement No. 10-03 with Shaw Environmental, Inc., extending the term for an additional year to June 30, 2012, and increasing the maximum contract amount by $38,355 for a new maximum of $151,682 with all other terms and conditions remaining the same.

BUDGET TRANSFER Capital Improvements
REQUESTED ACTION: Approval and authorization for the Chair to sign Budget Transfer NVW 007 in the amount of $83,000 establishing a Professional Special Services:Other Appropriation in the Capital Improvement Budget for rehabilitation master planning services at the Devlin Road Transfer Station, with a corresponding decrease in the DRTS Paving Capital Improvement Project, with no net effect to the approved FY 2011 Capital Budget. 

9:00 A.M. PUBLIC HEARING - Continued from December 16, 2010, February 3, 2011, March 3, 2011, April 7, 2011 and May 5, 2011
SOLAR PROJECT AGREEMENT AND GROUND LEASE
REQUESTED ACTION: Approval and authorization for the Chair to sign Solar Project and Ground Lease Agreement No. 2011-02 with Green Tech Power Group, LLC, leasing a portion of APN Nos. 058-020-011, 058-020-012 and 058-050-042 at the American Canyon Sanitary Landfill site, for a solar energy production project and which term shall expire twenty (20) years following the Commercial Operation Date, unless terminated or extended as provided for in the Agreement. 

9:00 A.M. PUBLIC HEARING - RECOMMENDED FISCAL YEAR 2011/12 BUDGET
REQUESTED ACTION: Approval of Authority Resolution #2011-07 adopting the Final Fiscal Year 2011/2012 recommended Operations, Capital Improvement, and Debt Service budgets. (weighted vote required.)

9:15 A.M. PUBLIC HEARING: RATES
REQUESTED ACTION: Approval of Authority Resolution #2011-08, setting disposal rates for the Devlin Road Transfer Station.

RESERVE POLICIES
REQUESTED ACTION:  Discussion and possible adoption of an Operating and a Capital Replacement Reserve Policy for the Authority. 

FINANCIAL REPORTS/ADMINSTRATIVE ITEM
DISCUSSION ITEM: Staff to present and discuss the April 2011 financial statements for the Authority. 

KELLER CANYON
DISCUSSION AND POSSIBLE ACTION:  Consideration of possible extension of Keller Canyon Disposal Contract.

EXECUTIVE DIRECTOR'S REPORT
DISCUSSION ITEM: Executive Director to report on Authority related activities.

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports of current information relevant to the Authority by the member jurisdictions:

1. Vallejo: Michael Wilson 
2. Napa City:  Peter Mott
3. Napa County:  Mark Luce
4. American Canyon:  Leon Garcia

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members may wish to have addressed at a future meeting date.

CLOSED SESSION:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: APN 058-020-011, 058-020-012 and 058-050-042
Agency Negotiator: Richard Luthy, Executive Director
Negotiating Parties: Napa Vallejo Waste Management Authority and Green Tech Power Group, LLC
Under Negotiation: Both Price and Terms of Payment (Lease)

CLOSED SESSION:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9: (1 case)