Agendas & Minutes

Upper Valley Waste Management Agency 12/16/2019 Special Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

View the Agenda

5A

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the October 21, 2019 regular meeting minutes and the October 29, 2019 special meeting minutes.

Supporting Documents
A Minutes (October 21, 2019) ( Adobe PDF - 45 kb )
B Minutes (October 29, 2019) ( Adobe PDF - 36 kb )

5B

ANNUAL FINANCIAL AUDIT
REQUESTED ACTION: Approval and Acceptance of the Authority's annual June 30, 2019 financial audit.

Supporting Documents
A Board Communications Letter 2019 ( Adobe PDF - 143 kb )
B Audit Report June 30, 2019 ( Adobe PDF - 235 kb )

6A

CALIFORNIA INTEGRATED WASTE MANAGEMENT ACT
DISCUSSION AND POSSIBLE ACTION: Staff to provide an update on the status of activities relevant to the Act.


6B

UPDATE FROM AD HOC COMMITTEE/SELECTION ON UVDS/CFL CONTRACT REVISIONS
DISCUSSION AND POSSIBLE ACTION: 

    • Ad Hoc Committee to provide an update of their activities; specifically, the Ad Hoc committee met with the Company on 12/10 to discuss the Gary Bell recommendations and will report out on this meeting;
    • Direction to staff as needed to: 1) Cease the current process, or 2) Enter into negotiations with the Company for revised agreements, or 3) Other;
    • If continuing the process, direction to staff as to resources (how are we going to accomplish this effort, including potential legal or other outside help); If the Board chooses to continue use of Gary Bell, authorize staff to negotiate and for the chair to sign an agreement not to exceed a Board determined amount and in any event less than $50,000;
    • This discussion should also include the provision of the general legal counsel needs of the agency going forward as requested by Chair Mohler at the previous Board meeting (e.g. continue with County Counsel or RFP for services).  
Supporting Documents
A SL Meeting notes ( Microsoft Word Document - 18 kb )
B MK meeting notes ( Microsoft Word Document - 15 kb )
C Handout-Rate Comparison sheet 12.16.19 (Added after meeting) ( Adobe PDF - 390 kb )

6C

PUBLIC HEARING: CLOVER FLAT LANDFILL RATES
REQUESTED ACTION: Approval and authorization for the Chair to sign:

  • Agency Resolution #19-03 setting rates for solid waste handling and disposal services at the Clover Flat Landfill
Supporting Documents
A CFL Rates effective 1-1-20 ( Adobe PDF - 22 kb )
B Resolution #19-03 CFL Rates ( Microsoft Word Document - 32 kb )

7A

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

Supporting Documents
A CFL Monthly Totals-November ( Adobe PDF - 21 kb )
B UVDS-Newsletter-11.29.19 ( Adobe PDF - 3372 kb )
7B

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.


8A

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction on a process for use of available surplus funds.

Supporting Documents
A Financials ( Adobe PDF - 488 kb )
8B

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

    1. Napa County
    2. Calistoga
    3. St. Helena
    4. Yountville

8C

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.