Upper Valley Waste Management Agency 6/27/2016 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

View the Agenda

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the May 16, 2016 regular meeting minutes.

Supporting Documents
A	Minutes ( Adobe PDF - 49 kb )

INSURANCE
REQUESTED ACTION: Approval and acceptance of the Agency's proposed insurance coverage.

Supporting Documents
A	Proposed Insurance Coverage ( Adobe PDF - 74 kb )

CALIFORNIA INTEGRATED WASTE MANAGEMENT ACT
DISCUSSION AND POSSIBLE ACTION: Staff to provide an update on the status of activities relevant to the Act.

PUBLIC HEARING: APPROVAL OF THE 2016/2017 FISCAL YEAR BUDGET
REQUESTED ACTION: Staff requests approval and adoption of Agency Resolution No. 16-01 adopting the proposed final budget for fiscal year 2016/2017.

Supporting Documents
A	Proposed 2016-2017 Agency Budget ( Adobe PDF - 22 kb )
B	Budget Reso 16-1 ( Microsoft Word Document - 48 kb )

PUBLIC HEARING: EIGHTH AMENDMENT TO UVDS FRANCHISE AGREEMENT
DISCUSSION AND POSSIBLE ACTION: Staff recommends Board grant approval and authorization for the Chair to sign the Eighth Amendment to Agency Agreement #95-09 (Upper Valley Disposal Service) to make changes to:

Implement a rolling one year extension to the UVDS agreement and;
Include the provision of an additional $5,000/year of Solid Waste Handling Services (e.g. free services) to be provided to each member agency.

Supporting Documents
A	Franchise Service Summary of available funds ( Adobe PDF - 11 kb )
B	8th Amend to UVDS Agreement ( Microsoft Word Document - 44 kb )

PUBLIC HEARING: UPPER VALLEY DISPOSAL SERVICE AND CLOVER FLAT LANDFILL RATES
REQUESTED ACTION: Approval and authorization for the Chair to sign:

Agency Resolution #16-03 setting rates for solid waste handling and disposal services at the Clover Flat Landfill; and
Agency Resolution #16-02 setting rates for extra services by Upper Valley Disposal Service.

Supporting Documents
A	Attachment A--CFL Rate Sheet ( Adobe PDF - 24 kb )
B	Attachment B - Summary of Adjustments to UVDS Rate Model ( Adobe PDF - 92 kb )
C	Attachment C - UVDS Rate Model ( Adobe PDF - 23 kb )
D	Attachment D - Extra Services Rates ( Adobe PDF - 77 kb )
E	CFL Rates Resolution #16-03 ( Microsoft Word Document - 35 kb )
F	UVDS Rates Resolution #16-02 ( Microsoft Word Document - 36 kb )
G	Handout-10-1-15 Service Rates-6-27-16 (Added after meeting) ( Adobe PDF - 8177 kb )
H	Handout-CFL Rate Table-6-27-16 (Added after meeting) ( Adobe PDF - 115 kb )

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

Supporting Documents
A	CFL Report-May 2016 ( Adobe PDF - 16 kb )
B	Analysis of the CFL Minimum Rate, and Comparison to DRTS ( Adobe PDF - 68 kb )
C	Franchise Fee Calculations (Theoretical) ( Adobe PDF - 173 kb )
D	Summary of Free Service owed to each Jurisdiction ( Adobe PDF - 11 kb )
E	Rate Change vs. Truck Depreciation Schedule ( Adobe PDF - 63 kb )
F	Handout-Newsletter_Summer 2016 6-27-16 (Added after meeting) ( Adobe PDF - 1804 kb )

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction where applicable on the items within.

Supporting Documents
A	Financials ( Adobe PDF - 58 kb )
B	Coalition letter opposing AB-45 ( Adobe PDF - 797 kb )

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

Napa County
Calistoga
St. Helena
Yountville

BOARD OF DIRECTORS’ COMMENTS
DISCUSSION ITEM: Board of Directors to discuss and/or raise any issues or concerns they may wish to address at a future Board meeting.

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.