Meeting Supporting Documents

Napa - Vallejo Waste Management Authority 3/3/2016 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

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6A

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of Board Minutes for the February 4, 2016 Regular Meeting.

Supporting Documents
A February 4, 2016 Minutes ( Adobe PDF - 235 kb )

6B

DRTS PAVEMENT REHABILITATION PHASE 2
REQUESTED ACTION:  Executive Director requests the following actions related to the DRTS Pavement Rehabilitation Phase 2 -  Project No.15811:

  1. Award the Contract for "DRTS Pavement Rehabilitation Phase 2 - Project No.15811" Base Bid plus Additive Alternatives 1 and 2 to the low bidder, Ghilotti Construction Company, Inc. of Santa Rosa CA, for their bid of $2,637,283.00; and
  2. Authorize the Chair to sign the construction contract; and
  3. Authorize the Executive Director to approve change orders not to exceed 15% of contract amount; and
  4. Approve Budget Transfer No. NVW 005 increasing the 2015-16 Appropriations for Professional Services by $248,000 and Infrastructure by $$682,000 in the Pavement Rehab Phase 2 Capital Improvement Budget for the Construction Contract, Change Orders and Professional Services related to the Project.
Supporting Documents
A EXHIBIT 1 ( Adobe PDF - 277 kb )
B EXHIBIT 2 ( Adobe PDF - 14 kb )

6C

2016-07 CONSTRUCTION TESTING
REQUESTED ACTION:  Approval of and authorization for the Chair to sign Agreement No. 2016-07 with RGH Consultants, effective March 3, 2016 through June 30, 2016, with extension provisions, in the amount of $41,925 for professional engineering services related to construction inspection and testing for the DRTS Pavement Rehab Phase 2 - Project No. 15811


6D

2016-08 CONSTRUCTION SURVEYING
REQUESTED ACTION:  Approval of and authorization for the Chair to sign Agreement No. 2016-08 with Terra Firma Surveys, Inc., effective March 3, 2016 through June 30, 2016, with extension provisions, in the amount of $56,000 for professional surveying services related to the DRTS Pavement Rehab Phase 2 - Project No. 15811.


6E

2016-09 CONSTRUCTION SUPPORT
REQUESTED ACTION: Approval of and authorization for the Chair to sign Agreement No. 2016-09 with Bartelt Engineering in the amount of $131,000, for the term March 3, 2016 through June 30, 2016, with extension provisions, for engineering services during construction of the Devlin Road Transfer Station Pavement Rehabilitation Phase 2 - Project No. 15811.


6F

PAYMENT AUTHORIZATION:
REQUESTED ACTION:  Executive Director requests approval to submit for payment an invoice in the amount of $15,990.36 for work performed by CB&I in Fiscal Year 2015. 


7A

DRTS QUARTERLY INTERNAL AUDIT
REQUESTED ACTION: Executive Director requests acceptance of Napa-Vallejo Waste Management Authority -- Internal Audit Report for the quarter ended September 30, 2015.

Supporting Documents
A NVWMA Quarterly Report - Quarter Ended 9/30/15 ( Adobe PDF - 4326 kb )

8A

EXECUTIVE DIRECTOR'S REPORT
DISCUSSION ITEM: Executive Director to report on Authority related activities.


9A

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports of current information relevant to the Authority by the member jurisdictions:

  1. Vallejo: Jess Malgapo 
  2. Napa City:  Scott Sedgley
  3. Napa County:  Alfredo Pedroza
  4. American Canyon:  Leon Garcia


9B

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members may wish to have addressed at a future meeting date.