Upper Valley Waste Management Agency 10/19/2020 Special Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

View the Agenda

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the August 17, 2020 regular meeting minutes.

Supporting Documents
A	Minutes (August 17, 2020) ( Adobe PDF - 46 kb )

NOTICE OF FUNDS AVAILABILITY
REQUESTED ACTION: Staff requests:

Approval of a revision to the fiscal year 2020/2021 budget as shown in the attached budget spreadsheet (4/5 Vote Required), moving $400,000 from reserves to operations to fund NOFA awards and $55,000 to fund increased legal services; and,
Presentation of the Napa County submittal for financial support of waste related projects in response to the Notice of Funds Availability (NOFA) issued on February 10, 2020, and request for Board to take action to award funds based on that proposal; and,
Approve the attached agreement between the Agency and the Town of Yountville, and authorize the Agency Manager to sign this agreement and an agreement of similar form with each Member requesting funds, except the agreement between the Agency and County will be signed by the Board Chair for the Agency in order to avoid an appearance of a conflict of interest with the Agency Manager.

Supporting Documents
A	Grant Agreement with Town of Yountville ( Adobe PDF - 182 kb )
B	Proposed Revised Budget ( Adobe PDF - 22 kb )

AMENDMENT NO. 2 TO AGENCY PSA NO. 200367D
DISCUSSION AND REQUESTED ACTION: Agency Manager requests approval of and authorization for the Chair to sign Amendment No. 2 to Professional Services Agreement Between Upper Valley Waste Management Agency (“UVWMA”) and Colantuono, Highsmith & Whatley, PC (CH&W)

PUBLIC HEARING: RESTATEMENT AND AMENDMENT TO UVDS FRANCHISE AGREEMENT
DISCUSSION AND POSSIBLE ACTION: Staff recommends Adoption of Resolution 2020-04 and Board approval and authorization for the Chair to sign the Restatement and Amendment to former Agency Agreement #95-09 (Upper Valley Disposal Service) (as amended).

Supporting Documents
A	Staff Report ( Microsoft Word Document - 44 kb )
B	Reso 2020-04 Approving UVDS Agreement ( Microsoft Word Document - 39 kb )
C	Proposed Agreement (includes Attach A) ( Microsoft Word Document - 141 kb )
D	Attachment B ( Microsoft Word Document - 39 kb )
E	Attachment C ( Microsoft Word Document - 9 kb )
F	Attachment D ( Microsoft Word Document - 19 kb )
G	Attachment E ( Microsoft Word Document - 33 kb )
H	Attachment G ( Microsoft Word Document - 22 kb )
I	Attachment H ( Microsoft Word Document - 13 kb )
J	AddedAfterMtg-Upper Valley Franchise Fee Review (Added after meeting) ( Adobe PDF - 198 kb )

PUBLIC HEARING: RESTATEMENT AND AMENDMENT TO Clover Flat Landfill (CFL or CFLF) FRANCHISE AGREEMENT
DISCUSSION AND POSSIBLE ACTION: Staff recommends adoption of Resolution 2020-05 and Board approval and authorization for the Chair to sign the Restatement and Amendment to former Agency Agreement #95-06 (Clover Flat Landfill).

Supporting Documents
A	Staff Report ( Microsoft Word Document - 44 kb )
B	Reso 2020-05 Approving CFL Agreement ( Microsoft Word Document - 38 kb )
C	Proposed Agreement (includes Attach A) ( Microsoft Word Document - 122 kb )
D	Attachment B ( Microsoft Word Document - 13 kb )
E	Attachment C ( Microsoft Word Document - 9 kb )
F	Attachment D ( Microsoft Word Document - 19 kb )
G	AddedAfterMtg-letter to board 10-19-20 (Added after meeting) ( Adobe PDF - 95 kb )
H	AddedAfterMtg-Upper Valley Franchise Fee Review (Added after meeting) ( Adobe PDF - 198 kb )
I	AddedAfterMtg-UVWMA Board Meeting email regarding item 6B (Added after meeting) ( Adobe PDF - 413 kb )

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction on a process for use of available surplus funds.

Supporting Documents
A	Financials ( Adobe PDF - 107 kb )

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

Napa County
Calistoga
St. Helena
Yountville

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.