Upper Valley Waste Management Agency 8/17/2020 Regular Meeting

Links to the official agenda(s), board letters and supporting documents are found here. If an item number is blue there is a board letter is available for it, so click the item number to view the board letter. If an item has any supporting documents, they will be displayed by the item number. The document's title is a link to the actual document. The attachment type and file size are listed next to the title. Please see the agenda link(s) below for the official PDF agenda(s).

View the Agenda

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the June 29, 2020 special meeting minutes.

Supporting Documents
A	Minutes (June 29, 2020) ( Adobe PDF - 43 kb )

APPROVAL OF AMENDMENT NO 1 TO AGREEMENT NO. 190347D
DISCUSSION AND REQUESTED ACTION: Agency Manager requests approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 190347D - Decommissioning of Yountville and St Helena Used Oil and HHW Collection Sites, increasing the contract amount from $25,000 to $34,926.64 and extending the length of the contract to allow for payment of the final invoices.

NOTICE OF FUNDS AVAILABILITY
DISCUSSION AND POSSIBLE ACTION: Staff to provide an analysis of Member submittals for financial support of waste related projects in response to the Notice of Funds Availability (NOFA) issued on February 10, 2020, and request for Board to take action to award funds based on those proposals.

Supporting Documents
A	NOFA Request ( Microsoft Word Document - 117 kb )
B	St. Helena Proposal ( Adobe PDF - 628 kb )
C	Yountville Proposal ( Adobe PDF - 137 kb )
D	Yountville--Lids ( Adobe PDF - 15 kb )
E	Yountville Receptacles ( Adobe PDF - 16 kb )
F	Yountville Mower ( Adobe PDF - 180 kb )

AMENDMENT TO JPA FORMATION AGREEMENT FOR COLLECTION AND DISBURSEMENT OF FRANCHISE FEES
DISCUSSION AND REQUESTED ACTION: Authorize Agency Staff to prepare an amendment to the JPA Formation Agreement that would distribute any franchise fees collected on a pro-rata basis to each Member based on collections from ratepayers in that Member’s jurisdiction.

Supporting Documents
A	Upper Valley JPA Agreement ( Adobe PDF - 5214 kb )

STUDY SESSION ON SB 1383, ORGANICS DIVERSION
DISCUSSION ITEM: The Agency Manager requests the Board conduct a Study Session on SB 1383, with a focus on the new duties and requirements that will need to be met, and discuss possible division of responsibilities between the Agency and Company staff, to better inform the ongoing negotiations for the UVDS and CFL Franchise contracts.

Supporting Documents
A	SB 1383 Task List ( Adobe PDF - 166 kb )

UVDS/CFL CONTRACT REVISIONS
DISCUSSION AND POSSIBLE ACTION FROM THE BOARD: Discuss the status of the contract revisions to the UVDS/CFL agreements and next steps.

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

Supporting Documents
A	CFL Monthly Totals through July 2020 ( Adobe PDF - 26 kb )

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction on a process for use of available surplus funds.

Supporting Documents
A	Financials ( Adobe PDF - 464 kb )

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

Napa County
Calistoga
St. Helena
Yountville

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.