Upper Valley Waste Management Agency 11/14/2011 Special Meeting

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the September 19, 2011 regular meeting minutes.

MEETING DATES - 2012
REQUESTED ACTION:  Approval by the Board of the proposed meeting schedule for calendar year 2012.

ANNUAL FINANCIAL AUDIT
REQUESTED ACTION: Approval and acceptance of the Authority's Fiscal Year 2010/2011 annual audit.

CALIFORNIA INTEGRATED WASTE MANAGEMENT ACT
DISCUSSION AND POSSIBLE ACTION: Staff to provide an update on the status of activities relevant to the Act.

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.

STUDY SESSION ON FRANCHISE ISSUES
DISCUSSION ITEM: The Agency Manager requests the Board continue its Study Session on the following items:

A. Methods of funding additional services through increasing fees:

1. Franchise Fees
2. Build into rates costs of various city/town sponsored events (such as the Yountville clean up event)
3. One time (annual) residential surcharge to fund a particular event (such as an HHW event)

B. Methods of reducing rate payer costs:

1. Whether it is time to do a "ground up" review of service costs (note that this will not reduce total costs but may move various fees around)
2. Whether certain services could be cut to reduce costs
3. Whether an efficiency study of UVDS operations should be conducted

This item to remain on the agenda to accommodate ongoing Board comments as the Board sees fit.

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction where applicable on the items within.

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

1. Napa County
2. Calistoga
3. St. Helena
4. Yountville

BOARD OF DIRECTORS’ COMMENTS
DISCUSSION ITEM: Board of Directors to discuss and/or raise any issues or concerns they may wish to address at a future Board meeting.

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.