Napa - Vallejo Waste Management Authority 7/9/2009 Regular Meeting

Approval of the Board Minutes for June 4, 2009 Regular Meeting.

BYLAWS REVISION.
REQUESTED ACTION:  Approval of Resolution 09-09 amending the Authority ByLaws to reflect the City of American Canyon City Council Chambers as being the permanent location for all Regularly Scheduled Authority Board meetings, beginning August 6, 2009.

AMENDED AGREEMENT
REQUESTED ACTION:  Approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 08-06 with Golder Associates, Inc., to incorporate an additional compliance testing and reporting task for American Canyon Sanitary Landfill (ACSL), at a one time additional cost of $8,400, for a new maximum of $64,900, with all other provisions remaining the same.

UNCOLLECTIBLES.
REQUESTED ACTION: Approval to excuse accounts adding to a total of $2,245.14 from collections previously due to the Devlin Road Transfer Station, primarily due to the inability to locate or collect from a responsible party for charges against the uncollectible accounts.

GROUNDWATER MONITORING
REQUESTED ACTION: Approval and authorization for the Chair to sign the following Agreements with Shaw Environmental, Inc., for the term July 1, 2009 through June 30, 2010:

1. Agreement #10-01 with Shaw Environmental to provide groundwater monitoring services at the American Canyon Sanitary Landfill, in an amount not to exceed $165,539; and
2. Agreement #10-02 to provide non-routine activities and special work tasks at the American Canyon Sanitary Landfill in an amount not to exceed $50,000.

INSURANCE
REQUESTED ACTION: Approval and acceptance of the Authority's proposed insurance coverages for Fiscal Year 2010.

PUBLIC HEARING: EXCLUSIVE RIGHT TO NEGOTIATE
REQUESTED ACTION: Discussion and possible action regarding the following with regard to the American Canyon Sanitory Landfill:

1. Determine if an Exclusive Right to Negotiate Agreement for a ground lease and project agreement relating to a solar power facility at the American Canyon Sanitary Landfill, is an appropriate use of the facility under the provisions of Energy Conservation Contracts pursuant to  Chapter 3.2 of Division 5 of Title 1 of the Government Code (commencing with Section 4217.10).

2. Adopt Resolution #09-10 making findings related to Energy Conservation Contracts. 

MONTHLY FINANCIAL REPORTS
DISCUSSION AND POSSIBLE ACTION: Staff to discuss the May financial statements for the Authority.

PUBLIC HEARING: RATES
REQUESTED ACTION: Approval of Authority Resolution #09-08, setting disposal rates for the Devlin Road Transfer Station.

AD HOC COMMITTEE REPORT
DISCUSSION AND POSSIBLE ACTION: Discussion and possible action relative to Ad Hoc Committee assignments.

TREATED WOOD
REQUESTED ACTION: Discussion and possible action regarding a pilot program to accept treated wood at Devlin Road Transfer Station.

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports of current information relevant to the Authority by the member jurisdictions:

1. Vallejo:  Tom Bartee
2. Napa City:  Peter Mott
3. Napa County:  Mark Luce
4. American Canyon:  Leon Garcia

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager will report on activities related to the Authority.

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.