Upper Valley Waste Management Agency 6/29/2020 Special Meeting

APPROVAL OF MINUTES
REQUESTED ACTION: Approval of the April 20, 2020 regular meeting minutes.

INSURANCE
REQUESTED ACTION: Approval and acceptance of the Agency's proposed insurance coverage.

CALIFORNIA INTEGRATED WASTE MANAGEMENT ACT
DISCUSSION AND POSSIBLE ACTION: Staff to provide an update on the status of activities relevant to the Act.

PUBLIC HEARING: APPROVAL OF A REVISION TO THE 2019/2020 BUDGET AND ADOPTION OF THE 2020/2021 FISCAL YEAR BUDGET
REQUESTED ACTION: Staff requests: 

1. Approval of a revision to the fiscal year 2019/2020 budget as shown in the attached budget spreadsheet (4/5 Vote Required); and,
2. Adoption of Agency Resolution No. 20-01 adopting the proposed final budget for fiscal year 2020/2021.

PUBLIC HEARING: UPPER VALLEY DISPOSAL SERVICE AND CLOVER FLAT LANDFILL RATES
REQUESTED ACTION: Approval and authorization for the Chair to sign:

• Agency Resolution #20-02 setting rates for solid waste handling and disposal services at the Clover Flat Landfill; and
• Agency Resolution #20-03 setting rates for services by Upper Valley Disposal Service.

UVDS/CFL CONTRACT REVISIONS; STATUS OF COMPANY OPERATIONS DURING COVID 19 EMERGENCY;  
DISCUSSION AND POSSIBLE ACTION FROM THE BOARD: 

1. Review of the current status and operations of the Company during the present Public Health Emergency and what Board actions may be requested/required to maintain service to our customers;
2. Discuss the status of the contract revisions to the UVDS/CFL agreements and next steps;
3. Approve amendment Number 1 to legal services agreement with Colantuono, Highsmith & Whately, PC, thus retaining the services of Bartle Wells Associates for professional accounting services a) to review the Fiscal Year 2020/2021 rate packages submitted by CFL and UVDS, at a cost of $10,000, and to b) support the Agency during the contract negotiations process, for a cost of $20,000.      

FRANCHISES' STATUS
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update concerning the implementation of franchises' activities.

WASTE MANAGEMENT COMPANIES' ISSUES
DISCUSSION ITEM: This is an opportunity for the franchisee(s) to discuss/raise any items of concern they may wish the UVA to consider.

MANAGER'S REPORT
DISCUSSION AND POSSIBLE ACTION: Manager to provide an update on the status of current activities and obtain Board direction on a process for use of available surplus funds.

REPORTS FROM JURISDICTIONS
DISCUSSION ITEM: Reports by the member jurisdictions of current information relevant to the Agency:

1. Napa County
2. Calistoga
3. St. Helena
4. Yountville

FUTURE AGENDA ITEMS
DISCUSSION ITEM: Discussion of any items Board members wish to have addressed at a future meeting date.